🚀 19 Powerful Koalendar Features You Probably Didn’t Know About
Koalendar is simple on the surface—but packed with powerful features under the hood. Whether you're scheduling meetings, classes, or managing a team, these hidden gems can save you time, increase conversions, and offer a better experience to your invitees.
Here are 19 powerful features you might have missed:
1. Share One Link to Showcase All Your Booking Pages
Share a single public link that displays all of your available booking pages—perfect when you offer multiple services and want invitees to choose what suits them best.
👉 How to share your public booking link
2. Create Scarcity with “Look Busy” Mode
Want to create urgency or reduce your visible availability? Koalendar’s Look Busy feature helps by hiding a percentage of your open time slots—making your calendar appear more booked.
👉 How to use the Look Busy feature
3. Offer Multiple Location Options and Let Your Invitee Decide
Let invitees pick their preferred meeting location (Zoom, phone call, in-person, etc.) on the booking page.
4. Prefill the Booking Form for Your Invitees
Speed up the booking process by pre-filling invitee details like name, email, or form answers.
👉 How to prefill your booking form
5. Host Group Events, Classes, or Webinars
Allow multiple people to book the same time slot—perfect for tours, sessions, or training.
👉 Set up group meetings or classes
6. Password-Protect Your Booking Page
Require a password to access your booking page—great for internal or VIP meetings.
👉 How to add a password to your page
7. Temporarily Block Your Availability
Use “Set Me as Away” to block all availability when you’re out of office or on vacation.
👉 How to set yourself as away
8. Copy Settings from One Page to Others
Quickly apply availability, reminders, and questions from one page to others in just a few clicks.
👉 How to copy settings or use templates
9. Auto-Detect Invitee Language
Your booking page will automatically appear in your invitee’s preferred browser language.
👉 Language settings and auto-detection
10. Let Invitees Choose the Meeting Length
Offer multiple durations (e.g. 15, 30, 60 minutes) from the same booking page.
11. Send Automatic Follow-Up Emails
Follow up with attendees automatically to ask for feedback, share next steps or additional resources.
12. Limit Availability to a Specific Date Range
Only want to allow bookings between certain dates? You can set a fixed booking window.
👉 How to limit bookings to a fixed date range
13. Customize Calendar Event Names
Set how events show up in your calendar with dynamic placeholders like name and form answers.
👉 Customize your calendar event title
14. Round-Robin Bookings Across Your Team
Distribute meetings evenly across teammates using round-robin logic.
👉 Set up team round robin booking
15. Clone Booking Pages (Even for Teammates)
Use existing pages as templates and clone them for your account or teammates.
👉 Clone booking pages to save time
16. Impersonate a Teammate to Manage their Bookings
Collaborate in a shared workspace, assign pages to teammates, and manage access.
👉 How to manage your teammates' accounts
17. Add Koalendar to Your Phone’s Home Screen
Access Koalendar like a native app with a shortcut on your iPhone or Android.
👉 Add to iPhone
👉 Add to Android
18. Show Busy Times in Gray
Enable “Gray out busy slots” to help invitees visually understand what’s unavailable.
19. Manage Multiple Bookings at Once
Accept, reject, or cancel several bookings at the same time right from your dashboard.
To do so, click on the top left of a booking to select it:
