📥 How to Choose the Calendar Where New Bookings Are Added
Choose which calendar receives your new bookings, and which calendars Koalendar checks so you're never double-booked.
🧭 In this guide
- 🧭 Step 1: Open your calendar settings
- ⚙️ Step 2: Set up your calendars
- 👥 Step 3: Teams
- 💡 Best Practices
- ℹ️ Frequently Asked Questions
✅ Step 1: Open your calendar settings
Click your name at the top right, then Calendars.
✅ Step 2: Set up your calendars
- Add new bookings to… the calendar where each new booking is created as an event.
- And check for conflicts on… turn on every calendar Koalendar should check. When you're busy in one of them, that time can't be booked.
- With event name… how the event is named in your calendar (see Customizing event names).
- Add a calendar account to connect another Google, Outlook or iCloud account.
Click Apply to save.
✅ Step 3: Teams
Each host has their own calendar settings. On a booking page with several hosts, every host's bookings go to their own Add new bookings to… calendar, and their own calendars are checked for conflicts.
💡 Best Practices
- Check all your calendars for conflicts, including personal ones, so you're never booked during private plans.
- Use a dedicated calendar (for example "Koalendar bookings") if you want to spot booked meetings at a glance.
- Connecting iCloud? Follow How to Connect Your iCloud (Apple) Calendar.
ℹ️ Frequently Asked Questions
Why can't I turn off conflict checking on one calendar?
The calendar selected under Add new bookings to… is always checked for conflicts.
Do I need Google Calendar for Google Meet links?
Yes. To create Google Meet links, select a Google calendar under Add new bookings to…. For Microsoft Teams, select an Outlook calendar.
Bookings don't show up in my calendar. What should I check?
Make sure the right calendar is selected under Add new bookings to… and that the calendar account is still connected. If it was disconnected, click the refresh icon next to it or reconnect it. See also Calendar permissions.