👥 Multi‑Host Scheduling Options for Teams

Once you add teammates to your Koalendar workspace, you will be able to create multi-hosts events.

Koalendar offers two powerful scheduling modes for teams: Collective for meetings where everyone needs to attend, and Random Selection (Round Robin) for evenly distributing bookings across team members. Here's how to use both.

🔽 In this guide:

1. Collective Scheduling — Everyone attends
2. Random Selection (Round Robin) — Single host per booking
3. How to switch between modes
4. 💡 Best practices & use cases

1. Collective Scheduling — Everyone Attends 👥

Use Collective when every teammate needs to join each meeting.

• Availability: Shows slots only if all hosts are available
• Booking outcome: The meeting is added to every host’s calendar
• Best for: Panel interviews, onboarding calls, workshops

To set it up:

1. Go to your Booking Page Editor → Hosts
2. Invite teammates and ensure calendar sync
3. Select Collective mode
4. Save the page

👉 Learn more about Collective Events

2. Random Selection (Round Robin) — Single Host per Booking 🔄

Use Random Selection (Round Robin) when one person from the team should handle each meeting.

• Availability: Shows slots if at least one teammate is available
• Booking outcome: One teammate is randomly selected to host the meeting
• Best for: Sales calls, client consults, one-on-one sessions

To set it up:

1. Open the Booking Page Editor → Hosts
2. Invite teammates and confirm they’ve synced their calendars
3. Choose Random Selection (Round Robin)
4. Save your page

👉 Learn more about Random Selection (Round Robin)

3. How to Switch Between Modes

You can switch modes anytime:

• In your Booking Page Editor, go to Hosts
• Use the dropdown to choose between Collective or Random Selection (Round Robin)
• Make sure each teammate has connected their calendar to reflect accurate availability

💡 4. Best Practices & Use Cases

✅ Collective

• Great for collaborative meetings
• Works best when all teammates need to be present
• Keep all team calendars synced

✅ Random Selection (Round Robin)

• Ideal for load balancing across a team
• Reduces scheduling gaps
• Random assignment ensures fairness, not preference