👥 Multi‑Host Scheduling Options for Teams

Once you add teammates to your Koalendar workspace, you will be able to create multi-hosts events.

Koalendar offers two powerful scheduling modes for teams: Select Provider for letting your invitees choose the hosts or resource they want to book, Collective for meetings where everyone needs to attend, and Random Selection (Round Robin) for evenly distributing bookings across team members. Here's how to use both.

🔽 In this guide:

1. Collective Scheduling — Everyone attends
2. Random Selection (Round Robin) — Single host per booking
3. How to switch between modes
4. 💡 Best practices & use cases

1. Collective Scheduling — Everyone Attends 👥

Use Collective when every teammate needs to join each meeting.

• Availability: Shows slots only if all hosts are available
• Booking outcome: The meeting is added to every host’s calendar
• Best for: Panel interviews, onboarding calls, workshops

To set it up:

1. Go to your Booking Page Editor → Hosts
2. Invite teammates and ensure calendar sync
3. Select Collective mode
4. Save the page

👉 Learn more about Collective Events

2. Random Selection (Round Robin) — Single Host per Booking 🔄

Use Random Selection (Round Robin) when one person from the team should handle each meeting.

• Availability: Shows slots if at least one teammate is available
• Booking outcome: One teammate is randomly selected to host the meeting
• Best for: Sales calls, client consults, one-on-one sessions

To set it up:

1. Open the Booking Page Editor → Hosts
2. Invite teammates and confirm they’ve synced their calendars
3. Choose Random Selection (Round Robin)
4. Save your page

👉 Learn more about Random Selection (Round Robin)

3. How to Switch Between Modes

You can switch modes anytime:

• In your Booking Page Editor, go to Hosts
• Use the dropdown to choose between Select Provider, Collective or Random Selection (Round Robin)
• Make sure each teammate has connected their calendar to reflect accurate availability

💡 4. Best Practices & Use Cases

✅ Collective

• Great for collaborative meetings
• Works best when all teammates need to be present
• Keep all team calendars synced

✅ Random Selection (Round Robin)

• Ideal for load balancing across a team
• Reduces scheduling gaps
• Random assignment ensures fairness, not preference

✅ Select Provider

Invitees choose which host they want before selecting a time.

• The booking page shows a list of available providers
• The invitee selects their preferred provider
• Only that provider’s availability is shown

This is ideal for:

• Clinics or therapists
• Tutors or instructors
• Consultants with different specialties