🧑🤝🧑 Collective Events (Multi‑Host Meetings)
Need meetings where everyone attends? Collective events require all hosts to be available simultaneously and automatically invite everyone once booked.
🔽 In this guide:
- How Collective Mode Works
- How to Set Up a Collective Page
- Collective vs. Round Robin
- 💡 Best Practices
How Collective Mode Works
- Koalendar shows time slots only when all hosts are free
- Once booked:
- The event is added to every host’s calendar
- Invited participants receive notifications and reminders
- All calendars sync automatically
How to Set Up a Collective Page
- Go to your Booking Page Editor and scroll to the Hosts section.
- Invite teammates by clicking Add teammates (then they must first join your workspace before they can be added as Host).
Once you have two or more hosts, choose Collective from the host scheduling dropdown.
- Save your booking page
Collective vs. Round Robin
| Feature | Collective | Random Selection |
|---|---|---|
| Host Presence | Requires all hosts to be free | Only one available host is required |
| Event Added | Goes to all hosts’ calendars | Goes to only one host's calendar |
| Best For | Collaborative meetings, interviews | Distributing tasks or consultations |
Looking for balanced scheduling rather than group attendance? Check out Random Selection (Round Robin) →
💡 Best Practices
- Sync calendars for every host to avoid availability conflicts
- Perfect for team interviews, panel discussions, or collaborative workshops
- Want individual assignment instead? Choose Random Selection instead