💼 Free vs. Pro: Which Koalendar Plan Is Right for You?

Koalendar gives you a powerful scheduling tool right out of the box—for free.

But if you want more control, customization, and advanced features to run your business or team more efficiently, upgrading to Koalendar Pro unlocks the full experience.

🆓 What's Included in the Free Plan

✅ Unlimited appointments
✅ Unlimited booking pages
✅ Sync with Google, Outlook, or iCloud calendars
✅ Smart time zone detection
✅ Instant booking notifications
✅ Google Meet auto-link integration
✅ Supports multiple languages (English, Spanish, French…)

Perfect for individuals or simple scheduling needs.

💎 Why Upgrade to Pro

Pro unlocks advanced functionality that saves time, boosts productivity, and elevates your booking experience:

🧑‍🤝‍🧑 For Group & Team Scheduling

Hold group sessions or classes
Add multiple hosts (collective/round robin)
Invite and manage teammates

🛠️ For More Control

Add questions to your booking form
Create custom meeting durations
Offer tentative bookings (manual approval)
Limit bookings with daily, weekly, monthly, or total caps
Define specific availability dates
Set availability from events in your calendar

🔔 For Better Communication

Set email & SMS reminders
Send follow-up emails
Redirect invitees to your own site after booking
Customize the confirmation page and all notifications

💳 For Monetization & Branding

Set pricing & collect payments (Stripe integration)
Add a password to protect your page
Remove Koalendar branding

📊 For Workflow & Automation

Export bookings to CSV
Use Zapier & webhooks for custom workflows
Customize embeds for your website
Use “Look busy” mode or gray out busy slots
Edit or clone bookings with flexibility

❌ What You'll Lose If You Downgrade

Downgrading from Pro removes access to powerful features that help you automate, personalize, and scale your scheduling. You’ll lose:

Group meetings
Payment collection
Custom branding & notifications
Email & SMS reminders, and follow-ups
Custom redirects and confirmation page
Team scheduling with multiple hosts
Calendar-based availability and limits
Zapier, webhooks, exports, and more

📚 Explore Features in Depth

Want to learn more about any feature?

Browse our Help Center →