How to Use Tentative Bookings (Manual Approval)

Want more control over your availability? With Koalendar’s tentative booking feature, you can choose to manually approve or decline meeting requests before they’re confirmed in your calendar.

Step 1: Enable Tentative Bookings

Go to your Koalendar dashboard
Open the Booking Page Editor for the page you want to modify
Scroll to the Additional options section
Toggle on “Require confirmation from the organizer”

Now, when someone books a time slot, it’ll show as “pending” until you approve it.

Invitees will automatically see a message letting them know their request is pending approval.

Step 2: Review & Confirm Bookings

When someone submits a booking request:

You’ll receive an email notification with the request details
You can click Approve or Decline from the email or your Bookings Dashboard (Pending Tab)

Once approved, a confirmation email is sent to the invitee and the event appears in both calendars
If declined, the time slot reopens automatically

?? on Tentative Bookings

All bookings that are tentative will initially come through with two question marks at the beginning of the Booking Title. Once you confirm these bookings, the event will refresh and the question marks will be removed.

Frequently Asked Questions

Will the time slot be blocked while the request is pending?

Yes—pending requests temporarily block the slot until approved or declined.

Can I turn this on for some pages but not others?

Absolutely. “Require confirmation” is a per-page setting.

Will invitees know their booking is pending?

Yes. Koalendar automatically displays a message confirming that the request is awaiting approval.

What happens if I do nothing?

The booking remains in “pending” status, and the time slot is still blocked to others until you take action.