How to Use Koalendar for Interview Scheduling

Koalendar simplifies interview coordination for recruiters, hiring managers, and talent teams—eliminating back-and-forth emails and syncing calendars seamlessly. Here’s a comprehensive guide to set it up:

Step 1: Create an Interview Booking Page

Create a new booking page for each type of interview you host. Examples:

Initial Candidate Screening
Technical Interview
Final Interview with Team

How to configure:

Go to your Koalendar Dashboard and click "+ New Booking Page".
Title it clearly—e.g., “Interview – [Role Title]”.
Location Settings: Choose in-person, phone, or video (Zoom/Google Meet links can be auto-generated).
Customize Your Availability: Select the interviewers' available time slots.
Enable calendar sync with your Google, Outlook or Apple Calendar to prevent double bookings.
Add Custom Questions: Ask for key details like:
- Candidate full name
- Email & phone
- Role applied for
- Resume upload (if desired), asking for them to share a link to their pdf.
Automate reminders and confirmations:
- Customize your confirmation email
- Enable Email & SMS reminders to reduce no‑shows.
- Set a follow-up email to be sent a few hours after the appointment
Enable Tentative Booking to hold a slot while you're arranging access or confirmations.
Final review then Publish: Double‑check settings, preview booking flow, then click Publish.