How to use Koalendar for Real Estate Bookings

Koalendar is a powerful scheduling tool that can help real estate professionals save time and convert more leads by streamlining property showings, consultations, and virtual meetings. Here’s how to set up and use Koalendar to manage your real estate bookings efficiently.

Step 1: Create a Booking Page

Create a new booking page for each type of real estate meeting you offer. Examples:

Property Viewing
Open House Registration
Buyer Consultation
Virtual Tour Request

How to Set It Up

Go to your Koalendar Dashboard and click "+ New Booking Page".

Set a Title such as "Open House – 123 Main St.".
Location Settings: Select whether it’s in-person, phone, or video (Zoom/Google Meet links can be auto-generated).
Customize Your Availability: Choose the days and times you’re available.
Enable calendar sync with your Google, Outlook or Apple Calendar to prevent double bookings.
Add Custom Questions: Ask for details like:
- Property address
- Type of property interest (sale/rent)
- Client's preferred budget
- How they found you
Automate reminders and confirmations:
- Customize your confirmation email
- Enable Email & SMS reminders to reduce no‑shows.
- Set a follow-up email to be sent a few hours after the appointment
Enable Tentative Booking to hold a slot while you're arranging access or confirmations.
Final review then Publish: Double‑check settings, preview booking flow, then click Publish.