🤖 Connect Koalendar with Make, Integrately, n8n, Pabbly & More Using Webhooks
Want to automate your Koalendar bookings with tools like Make, Integrately, n8n, or Pabbly Connect? You can easily do this using webhooks, no coding required.
🧭 In This Guide
- ⚙️ Create a Scenario or Automation
- 🔗 Generate a Webhook URL
- 🔁 Paste It in Koalendar
- 🧪 Test the Webhook Connection
- ⚡ Add Follow-up Actions
- 💡 Best Practices & Use Cases
1. ⚙️ Create a Scenario or Automation
Depending on your platform:
- Make: Click Create a new Scenario
- Integrately: Click Create Automation
- n8n / Pabbly: Start a new flow/workflow
Then, choose to start with a Webhook trigger module.
2. 🔗 Generate a Webhook URL
In your tool:
- Add or create a Webhook module/node
- Copy the Webhook URL that is generated (e.g.,
https://hook.integromat.com/...,https://n8n.example/webhook/..., etc.)
3. 🔁 Paste It in Koalendar
- Open the Booking Page Editor in Koalendar
- Scroll to the Additional Options section, and click "Show advanced configuration"
- Locate "Webhook" and turn it on
- Paste the URL into the webhook field and click Save
📌 Koalendar will now send booking details to your automation tool when someone books, reschedules, or cancels.
4. 🧪 Test the Webhook Connection
- Go to your Koalendar page and book a test meeting
- Click Run/Listen on your webhook module in your tool
- Your tool should now receive booking data from Koalendar
✅ This includes invitee name, email, booking times, and more.
5. ⚡ Add Follow-up Actions
Now that your webhook is working, you can:
- 📧 Send a custom email (via Gmail, MailerSend, etc.)
- 📊 Add the booking to Google Sheets, Airtable, or Notion
- 🧠 Trigger internal workflows, CRMs, or team alerts
6. 💡 Best Practices & Use Cases
- Use Filters: Only run automations based on custom questions or time of day
- Review Webhook Payloads: See What Data is Sent by Koalendar
Common Use Cases:
- 📨 Notify your team in Slack or MS Teams
- 🗂️ Add data to a CRM or contact manager
- 📬 Send post-meeting surveys or follow-ups